Registration

Registration is now open. Please read these instructions before you click on the link to the registration portal (below). Note that to register you are going to need a code that we give to you after indicating your type of contribution (see "Abstract Submission").

Log in or create an account on the registration portal. If your email is already used, request the password to be emailed to you.

Please register as soon as possible, because the space is limited! The registration portal will stay open until the workshop is full and will close by July 6 in any case. See below for useful tips and a detailed registration guide.

 

Fees

The standard workshop fee is 300 EUR. This fee covers:

-          Coffee breaks

-          Lunches

-          Conference Dinner

 

Tips for the registration procedure:

·     When requested for an affiliation number associated with your institution, if you don't have one, try entering “-“(dash). It is a compulsory field, so if not filled in, you will not be allowed to continue with the registration. Follow the same procedure with any compulsory field that may not apply to you).

  • Click on the lunches/dinner you will attend. It is important to click on every lunch/dinner you are attending; otherwise we will think you are not coming on the date you have not clicked. Write your special needs relating to food.
  • Click on the accommodation option, if you wish, to book your accommodation at residences. If you click this option, you will receive a mail with information about how to proceed to access the accommodation at reduced rates.

 

·         You can either pay by credit card or bank transfer:

-        Credit card: you will be able to finish your registration straight away. 

-       Bank transfer: If you choose bank transfer, you must click “next” onto the fifth step and there you will be asked to upload a proof of payment. You will not be definitively registered until you do so. If your fee will be paid by your institution, have in mind that many institutions ask for a pro forma invoice to be able to pay by bank transfer. In that case, you will have to start your registration process and get your pro forma on step 4 (make sure you write your institution address by clicking on the tab “Add a new address”), get your pro forma and leave the platform.

 

Once your payment has been made and you have the proof to upload:

-        If you have not received a cancellation message yet, go back to the registration site. As you are already on the system, enter this time with your mail and password. On the tab “I am Student” click on My registrations / Courses in which I am enrolled (in blue) Edit the course (see more data). Go to the tab Orders/Cancellations and on the column “Actions”, click on “Payment document upload”. If there is any problem, you could send a copy of the proof to This email address is being protected from spambots. You need JavaScript enabled to view it. .

 

-         If you have received a cancellation message, you will have to start your registration again. Follow the instructions on the cancellation message.

 

The registration fee does not include accommodation and participants should make their own bookings separately. We strongly recommend to book accommodation as early as possible. San Sebastian is a popular tourist destination and the conference dates are high season for tourism.  Some suggestions can be found in Accommodation.

Click here for Registration. Enter the supplied access code when you are requested on step one of your registration process. Make sure you go through all the registration steps.

 

 

Privacy notice

Pursuant to the provisions of Spanish Organic Law 3/2018, of 5 December, on Personal Data Protection and digital rights guarantee (LOPD-GDD in Spanish) and the Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 (GDPR), the Fundación Donostia International Physics Center informs you that your personal data will be processed to manage the selection process

Therefore, we inform you that you may exercise your rights to Access, Rectification, Cancellation and Opposition (ARCO) regarding your personal data by sending an email to This email address is being protected from spambots. You need JavaScript enabled to view it. or by sending a letter to Paseo Manuel de Lardizábal 4, 20018 Donostia-San Sebastián, pursuant to the terms established in the LOPD. You also have the right to be Forgotten, the right to Portability of your data and the right to Limit processing.

You can view the additional and detailed information about Data Protection on our website.